How To Use Dropbox Youtube

Aside from the basics of using Dropbox, how tin you utilize Dropbox more finer to maximize your use out of the service?

The Internet has provided us with many new adjectives. To search for something is "to Google it." Phoning someone is "to Skype them." To message someone is "to Slack them" or "App them" (as in WhatsApp). When information technology comes to sending a file via cloud storage, the describing word for that one belongs firmly to Dropbox with "I'll Dropbox it."

After all, "I'll Google Drive you the file" doesn't exactly take the same ring to it, does it?

Aside from the basics of using Dropbox (which has already been endlessly rehashed), what other things can you practise to maximize your use out of the service? That's today's topic in groovyPost tech class.

Use Dropbox More Effectively With These 10 Tips & Tricks

OK students, take notes.

Control What Is Synced Using "Selective Sync"

If you accept many files inside the web version of your Dropbox business relationship, y'all may not want all of it cluttering upwardly your estimator. Peculiarly if yous have limited space on your hard bulldoze. Therefore if you accept files which are not strictly needed right now on your computer, yous tin utilize something called Selective Sync.

This tells Dropbox to remove that certain folder from the computer but however keep information technology in the web version of Dropbox. If yous have Dropbox installed on multiple computers, you tin accept different Selective Sync settings on each device, depending on your needs and hard drive space.

To use the feature, correct-click on the Dropbox icon in your system tray and go to Preferences. Under the Sync tab is the Selective Sync choice.

If you lot click the push, your Dropbox folders will bear witness. Untick the folders you want to remove from the estimator and click Update. Now watch the folder disappear from the computer.

Delight annotation that you lot can merely remove folders, not individual files. Therefore files you wish to accept removed must go into a binder and that folder removed. I generally accept an "unsync" folder and throw all unneeded files into that.

For more than, check out our pace-by-step instructions on how to apply Selective Sync.

Share & Comment On Files Using The Right-Click Menu

When you are in the Dropbox folder on your computer, right-clicking on a file brings up several Dropbox-related options: Share, Copy Dropbox link, View on Dropbox.com, Version History, and View Comments.

Clicking Share enables you to gear up a sharing link and to enter the email accost of the person yous desire to ship the link to. Alternatively, you can click the option to copy the link to your clipboard. This style, yous can send the link via text message, chat message, whatever.

Send File Requests To Non-Dropbox Users

Although Dropbox has become synonymous with cloud storage, non everybody uses it. Then what if you lot need a non-Dropbox user to upload something to your account. Short of kidnapping their unabridged family and telling them to open a Dropbox account, they could instead use ane of two services.

The first is Send To Dropbox which creates a unique electronic mail accost. You lot can so requite the e-mail address to people and they can email the files to y'all, which will then appear in your account.

The second possibility is JotForm which has a feature where you can set upward and embed a file upload box on your website. I would be hesitant about using this considering anyone can upload annihilation to your Dropbox, including virus-infected files. At least with "Send To Dropbox," you tin can exist cautious well-nigh who you requite the email address to.

Connect Your Dropbox Account To (Legal) eBook Download Websites

Legal download websites, such equally Project Gutenberg, now allow yous to link to your cloud storage business relationship. That mode, when you want to download a book, it can be sent direct to your account on Dropbox, Google Drive, or OneDrive.

Choose the volume you lot want, and you will see the cloud storage icons on the correct-hand side. Choose your preferred service, and yous will be asked to authorize the site to admission your Dropbox business relationship.

Add "Dropbox For Gmail" To Integrate Your Files Into An Email

As file sizes for e-mail attachments are still restricted to around 25MB, i way effectually it is to put the file into cloud storage and link to it within the e-mail. So the recipient only has to click on the cloud storage link to download the file.

Enter Dropbox For Gmail. To get this gratis Gmail add-on, click the "+" push button in the correct-mitt sidebar of the new Gmail. When the Google Apps Suite box comes up, search for Dropbox. A couple of clicks later, it will be added. Now refresh your Gmail page to see information technology upward and running.

Now when you are composing an email to someone, you will come across a small Dropbox icon amongst the options. Clicking that gets you into your files. Cull which one you want to send, and yous're off to the races.

Enable Screenshot Sharing In Dropbox

I don't really utilize this much since I already have my trusty go-to screenshot app – SnagIt. However, some of you may similar to use the screenshot sharing part in Dropbox.

It doesn't make screenshots, still. It only puts your screenshots into a Dropbox folder and automatically makes Dropbox sharing links so others can download them.

In the Dropbox settings is the option for sharing screenshots.

Now when you lot take a screenshot (say with CMD + SHIFT + 4 on your macOS), the screenshot will go into a "screenshots" folder in your Dropbox. A sharing link will then be automatically generated and copied to your clipboard.

Motility The Default Location Of The Dropbox Folder On Your Computer

Remember at the get-go when I told yous virtually Selective Sync? Well, under that aforementioned Sync tab is the default location of the Dropbox folder on your reckoner.

Generally, Windows and macOS put the Dropbox folder in a really stupid inconvenient place. Whereas I like to have a Cloud Storage folder on the figurer, and in there accept the default folders for Dropbox, Google Drive, Sync, etc. Information technology annoys me no terminate that OneDrive can't exist moved.

If y'all want to easily move your Dropbox folder to another place on your computer, click the Motion push button nether Dropbox folder location. Choose your new location and the folder will motility over forth with all of the binder's contents.

Change The Default "Save" Location To Dropbox

In places like your computer settings and browser settings, you are asked to specify a default location for saving files. I have a "Downloads" folder where everything gets thrown into, but instead, why not specify a Dropbox binder? That manner, everything you download will go synced across computers.

The only downside to this is making sure y'all have plenty Dropbox infinite if you are in the addiction of downloading big files….ahem.

Secure Dropbox Files With BoxCryptor

One of the downsides of cloud storage is that (as withal) they exercise non offer encryption. The ane exception is Sync, which I too use and which is cracking. Simply Dropbox doesn't offering any file encryption.

Until they practice, a good alternative is BoxCryptor. With a limited free version and ii paid versions, BoxCryptor makes a virtual drive on your computer which becomes your new Dropbox binder. When y'all elevate a file into the folder, you can specify whether it should be encrypted earlier it is sent to the Dropbox server.

Store Audio Recordings In Your Dropbox Folder Automatically

If yous are the kind of person that likes to put down your thoughts on audio, then this is one for you. RecUp (for iOS) and Smart Recorder (for Android) are two apps that automatically upload recordings to your Dropbox binder when you accept finished recording.

Again though, make sure you accept enough Dropbox space for all those MP3 files which volition offset to stack up.

Determination

As y'all tin can run across, there are lots of cool things you can do with Dropbox. Fifty-fifty if you don't utilise all of these tips, learning a few tricks can brand Dropbox even more than useful than it already is.